Accounts receivable (AR) is the process of tracking and collecting payments owed to a business by its customers after delivering goods or services on credit. It ensures that businesses maintain a steady cash flow, which is critical for funding day-to-day operations, paying employees, and pursuing growth opportunities. Effective accounts receivable management is necessary for maintaining financial stability, but traditional manual processes can be time-consuming, error-prone, and inefficient. This is where accounts receivable automation software comes into play.
AR automation simplifies complex processes like generating invoices, tracking outstanding payments, sending reminders, and reconciling accounts. By automating these tasks, businesses can significantly reduce human errors, such as miscalculations or incorrect data entries, which can lead to disputes or delays.
This blog discusses the ten best accounts receivable automation software for businesses in 2025 and offers key insights to help businesses optimize their processes, improve cash flow, and achieve sustainable growth.
List of Top 10 Accounts Receivable Automation Software for 2025
Here is a closer look at the best accounts receivable automation software for 2025, including their key features and benefits:
1. Billtrust
Billtrust is a comprehensive end-to-end accounts receivable (AR) automation solution which simplifies and optimizes the entire AR process. From invoice generation to cash application, Billtrust automates time-consuming tasks and frees up valuable resources for more strategic activities. By replacing manual processes with technology-driven workflows, businesses can reduce human errors, accelerate payment collection, and gain better control over cash flow. The platform’s integration capabilities with ERP systems and accounting tools further streamline operations and make it essential for businesses of all sizes who need to transform their AR management process.
Key Features:
- Invoice Automation: Automatically generates and sends invoices, reducing the manual effort and errors associated with billing.
- Cash Application: Uses intelligent matching to automatically apply incoming payments to the correct invoices, reducing the need for manual intervention.
- Payment Portal: Offers an easy-to-use online portal where customers can make payments, improving the payment experience and speeding up collections.
- Integrated Analytics and Reporting: Provides in-depth insights into AR performance, allowing businesses to precisely track trends and forecast future cash flow.
- ERP Integration: Seamlessly integrates with popular ERP systems, ensuring smooth data flow and minimizing the need for manual reconciliation.
- Collections Automation: Automates reminders and follow-up communications, ensuring timely payments and reducing overdue accounts.
Pros:
- Increases efficiency by automating manual AR tasks.
- Reduces errors and improves cash flow accuracy.
- Advanced reporting tools provide valuable insights for better financial decision-making.
- Easily integrates with existing business systems like ERPs.
2. QuickBooks AR Automation
QuickBooks, one of the most popular accounting software solutions for small and medium-sized businesses, offers a suite of built-in accounts receivable (AR) automation features. These tools are designed to simplify invoice management, payment tracking, and financial reporting. With QuickBooks, businesses can automate the creation and sending of invoices, track payments in real-time, and manage cash flow seamlessly—all from one unified platform. This user-friendly platform focuses on improving efficiency in the AR process and ensures businesses maintain a healthy cash flow without the burden of manual administrative tasks.
Key Features:
- Automated Invoicing: Quickly generate and send invoices with customizable templates, reducing manual effort and ensuring consistency in billing.
- Payment Tracking: Automatically track incoming payments and update the AR ledger, providing real-time visibility into customer balances.
- Automated Payment Reminders: Set up automatic reminders to notify customers about unpaid invoices, improving collections without manual intervention.
- Integration with Third-Party Apps: Sync with various payment gateways, CRM systems, and other financial tools, expanding the software’s functionality.
- Bank Integration: Link QuickBooks with business bank accounts for seamless transaction reconciliation and accurate cash flow reporting.
- Financial Reporting: Generate detailed AR reports and insights to track performance, identify trends, and optimize collections strategies.
Pros:
- Easy-to-use interface, ideal for small and medium-sized businesses.
- Automates key AR tasks like invoicing and payment tracking, saving time and reducing errors.
- Real-time payment updates provide accurate cash flow insights.
- Integrates with third-party applications and bank accounts, enhancing functionality.
3. Upflow
Upflow is the world’s first Financial Relationship Management (FRM) platform, designed to help businesses streamline accounts receivable and accelerate cash flow. By delivering real-time insights, collaborative workflows, and seamless integrations with invoicing and accounting tools, Upflow empowers finance teams to track outstanding payments, reduce DSO, and build stronger customer relationships transforming AR from a back-office burden into a strategic growth driver.
Key Features:
- Automated Invoice Reminders: Set up personalized, multi-channel follow-ups based on customer type, payment behavior, or invoice age.
- Cash Flow Forecasting: Real-time dashboards and predictive analytics provide visibility into DSO, CEI, and cash collection performance.
- Customer Payment Portal: Branded, self-service portals that support ACH, credit cards, and direct debit with Autopay and promise-to-pay features.
- Smart Cash Application: Automatically matches payments to invoices using AI-powered suggestions, eliminating manual reconciliation work.
- Team Collaboration Tools: Assign tasks, tag teammates, and streamline communication across finance, sales, and customer success teams.
- ERP & Accounting Integrations: Seamlessly sync with tools like NetSuite, QuickBooks, Xero, and more for unified, real-time data.
Pros:
- Reduces DSO and improves CEI through automated workflows.
- Enhances customer relationships with intuitive payment experiences.
- Eliminates manual processes like spreadsheet tracking and cash application.
- Provides clear, actionable insights via live dashboards and drill-down analytics.
- Seamless integrations with ERPs and accounting tools for fast, hassle-free setup.
4. SAP Concur Invoice
SAP Concur Invoice is an advanced financial management solution designed to automate invoice processing and streamline accounts receivable workflows. As part of SAP’s larger enterprise resource planning (ERP) tool suite, it is specifically tailored for large organizations and enterprises looking to gain better control, visibility, and efficiency in managing their accounts receivable and payable processes. By automating repetitive tasks, such as invoice approvals, payment processing, and reporting, the platform helps businesses minimize the time and resources invested on manual operations and increase operational efficiency.
Key Features:
- Invoice Capture and Automation: Automates the capture, coding, and approval of invoices, reducing manual entry and ensuring faster processing times.
- Invoice Approval Workflow: Streamlined approval process, with customizable workflows that ensure the right people approve invoices at the right time, preventing delays and errors.
- Payment Processing Automation: Enables automated payment processing, making it easier to ensure timely payments and minimize the risk of late fees or missed payments.
- ERP Integration: Seamlessly integrates with other SAP solutions, ensuring consistent data flow and synchronization across financial management functions.
- Real-Time Insights: Provides businesses with real-time visibility into their accounts receivable data, helping teams stay on top of outstanding invoices and cash flow.
- Compliance and Audit Trail: Tracks all invoice-related actions and approvals, ensures compliance with financial regulations, and creates an audit trail for transparency.
Pros:
- Automates complex workflows, reducing manual intervention and increasing processing speed.
- Integrates seamlessly with other SAP solutions, creating a unified approach to financial management.
- Provides enhanced visibility and control over AR operations, improving cash flow management.
- Helps businesses comply with financial regulations through detailed reporting and audit trails.